Identify Overlapping Times with Excel’s SUMPRODUCT & Conditional Formatting

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When people have to list their start times, end times and their tasks, how can we tell if any of the times overlap?

One time I solved this by writing a 25-level nested IF statement to compare each of 25 rows of times against each other. It worked. It was ugly, but it worked.

In this video I show a much simpler solution using SUMPRODUCT to flag rows that have overlapping times. In the background, SUMPRODUCT is an array function that does the comparisons instead of a bunch of IF statements in a messy formula that’s hard to build and troubleshoot.

I take it an extra step and apply conditional formatting to automatically highlight rows that have time overlaps.

#SUMPRODUCT #TimeOverlaps #ConditionalFormatting

For an intro to Get & Transform (Power Query) try my Lynda/LinkedIn course:
https://www.linkedin.com/learning/instructors/oz-du-soleil?trk=insiders_28299411_learning
Website: https://ozdusoleil.com

My book: Guerrilla Data Analysis 2nd Edition

My old blog: http://datascopic.net/blog-2-2

Dynamic Arrays: Identify Rows That Have Duplicates Using COUNTIFS and Excel’s New Calculation Engine

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This video is based on a solution that Alan at Computergaga solved by using Data Validation (see his video: https://youtu.be/1GDgTN4lvAo)

Of course, I started thinking: Dynamic Arrays. The challenge:
How can I flag a row that has duplicate entries?

My solution doesn’t use any of the new functions (e.g., FILTER, RANDARRAY, SEQUENCE, etc.). Instead, it takes advantage of the new calculation engine and uses COUNTIFS and MAX. The solution was much easier than I expected.

After we solve the problem in this video, we can have a little fun! How about using the Wingdings font to create the flag for offensive rows?

For an intro to Get & Transform (Power Query) try my Lynda/LinkedIn course:
https://www.linkedin.com/learning/instructors/oz-du-soleil?trk=insiders_28299411_learning
Website: https://ozdusoleil.com

My book: Guerrilla Data Analysis 2nd Edition

My old blog: http://datascopic.net/blog-2-2

Excel’s Flash Fill vs Power Query’s Column by Example

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This video shows 2 examples of messy data and how they’re handled by Excel’s Flash Fill and Power Query’s Column by Example.

We have to merge first names and last names but also, deal with all caps, lower case, and get the names into proper case, but also there are prefixes like ‘Rev’ that we don’t want.

Flash Fill proves to be more robust–able to handle more complex situations, but the results are static. Column by Example, however, can be automated and that’s it’s most glorious aspect.

Watch the video and see how they compare.

#FlashFill #PowerQuery #ColumnByExample

For an intro to Get & Transform (Power Query) try my Lynda/LinkedIn course:
https://www.linkedin.com/learning/instructors/oz-du-soleil?trk=insiders_28299411_learning
Website: https://ozdusoleil.com

My book: Guerrilla Data Analysis 2nd Edition

My old blog: http://datascopic.net/blog-2-2

The New & Improved RANDARRAY Dynamic Array Function

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Lordy! This is a good one! Just within the past week the RANDARRAY function was improved! Dynamic Arrays, the functions and the new calculation engine just keep getting better.

RANDARRAY. WOW! This is better than both the old RAND and RANDBETWEEN functions!

This video shows 2 examples of using RANDARRAY. In the olden days, we would have needed more than just this one function. You will also see RANDARRAY used with INDEX and COUNTA! Everything you possibly could need … it’s all here, brothers and sisters. It’s all here, and it’s FIRE!

#DynamicArrays
#RANDARRAY
#ExcelFunctions
For more Excel and an intro to Get & Transform (Power Query) see my Lynda/LinkedIn courses:
https://www.linkedin.com/learning/instructors/oz-du-soleil?trk=insiders_28299411_learning
Website: https://ozdusoleil.com

My book: Guerrilla Data Analysis 2nd Edition

My old blog: http://datascopic.net/blog-2-2

6-Question Quiz on Dynamic Arrays

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You’ve seen the Dynamic Array videos. Now, it’s time for a quiz.
6 questions to test your fitness for battle in a world where:
Cleansing data is brutal
The consequences are real, and
Crap Data is heartless

To help: Here is a playlist of Dynamic Array videos from other YouTubers:

For an intro to Get & Transform (Power Query) try my Lynda/LinkedIn course:
https://www.linkedin.com/learning/instructors/oz-du-soleil?trk=insiders_28299411_learning
Website: https://ozdusoleil.com

My book: Guerrilla Data Analysis 2nd Edition

My old blog: http://datascopic.net/blog-2-2

Dynamic Array: Unstack Data with SEQUENCE … just 2 steps

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Here we are again!
I was playing around more with the Dynamic Array functions, especially after Leila Gharani posted her video that made unstacking data pretty easy with a substitution trick and finding a pattern in the dataset. Here is her video:

Well, I found a 2-step process that REALLY simplifies unstacking a column of data. SEQUENCE, COUNTA and INDEX get us there, taking advantage of spilled arrays and Excel’s new calculation engine. Alas, not everyone has the Dynamic Arrays yet. If you don’t have them, and you need to unstack some data, use Leila’s method. 👍

For an intro to Get & Transform (Power Query) try my Lynda/LinkedIn course:
https://www.linkedin.com/learning/instructors/oz-du-soleil?trk=insiders_28299411_learning
Website: https://ozdusoleil.com

My book: Guerrilla Data Analysis 2nd Edition

My old blog: http://datascopic.net/blog-2-2

Excel Dynamic Arrays: Filter for 3 Criteria

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Excel’s Dynamic Arrays functions are a real thrill! In this video I show the FILTER function and how to think through the logic of what it’s doing.

Camtasia Course video editing course
https://oz-s-school.thinkific.com/
Course discount code for the first 25 people: ny2019

For an intro to Get & Transform (Power Query) try my Lynda/LinkedIn course:
https://www.linkedin.com/learning/instructors/oz-du-soleil?trk=insiders_28299411_learning
Website: https://ozdusoleil.com

My book: Guerrilla Data Analysis 2nd Edition

My old blog: http://datascopic.net/blog-2-2

Excel Dynamic Arrays: 4 Complex Filter Examples

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Excel’s Dynamic Arrays are fascinating … and complex. Here is a second video where I dig into the logic of the FILTER function.

You’ll see examples of the FILTER function, filtering on 2 criteria where I play with the logical operators:

Greater Than
Less Than
Equal To
Not Equal To
Smaller Than or Equal To

For an intro to Get & Transform (Power Query) try my Lynda/LinkedIn course:
https://www.linkedin.com/learning/instructors/oz-du-soleil?trk=insiders_28299411_learning
Website: https://ozdusoleil.com

My book: Guerrilla Data Analysis 2nd Edition

My old blog: http://datascopic.net/blog-2-2

Excel Dynamic Arrays: FILTER for Optional and Required Fields

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The new FILTER function is fantastic, but I wondered how can I make an optional field?

Sometimes we do searches and want to look at items between $10 and $100 for brand X.

We also want to look at everything between $10 and $100 regardless of the brand.

That’s what I wanted to replicate with the FILTER function: an optional filter. The straight-forward FILTER function forces us to filter for something whether we want to, or not.

My solution involves using an IF statement and smart use of the # nomenclature. Check it out!

#DynamicArrayFunctions #OptionalFilter

For an intro to Get & Transform (Power Query) try my Lynda/LinkedIn course:
https://www.linkedin.com/learning/instructors/oz-du-soleil?trk=insiders_28299411_learning
Website: https://ozdusoleil.com

My book: Guerrilla Data Analysis 2nd Edition

My old blog: http://datascopic.net/blog-2-2